Privacy Policy

Introduction

At Resume AI Studio ("we," "our," or "us"), we respect your privacy and are committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our resume building application and services.

Information We Collect

Information You Provide

• Account Information: Email address, name, and password when you create an account
• Resume Data: Personal information, work experience, education, skills, and other resume content you input
• Uploaded Documents: Resume files you upload for parsing and analysis
• Job Descriptions: Job postings you submit for resume matching and optimization
• Job Search Queries: Search terms, location preferences, and job criteria you use for job searches
• Payment Information: Billing details processed through Stripe for token purchases (we do not store payment card details)

Information We Collect Automatically

• Usage Data: How you interact with our service, features used, and time spent
• Device Information: Browser type, operating system, and device identifiers
• Log Data: IP address, access times, and referring URLs
• Feature Usage: AI features accessed, token consumption, and optimization requests
• Job Interaction Data: Jobs viewed, analyzed, and matched against your resume

How We Use Your Information

We use your information to:

• Provide and maintain our resume building services
• Process and analyze your resume content using AI technology
• Generate resume improvements and job matching suggestions
• Search and rank job opportunities based on your resume profile
• Extract enhanced job details from external job posting websites
• Process token purchases and manage your account balance
• Analyze job compatibility and provide optimization recommendations
• Generate and export resumes in various formats (PDF, Word)
• Authenticate your account and manage your data
• Send important service notifications and updates
• Improve our services and develop new features
• Ensure security and prevent fraud
• Comply with legal obligations

Third-Party Services

We use the following third-party services:

Data Security

We implement appropriate technical and organizational security measures to protect your personal information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Access controls and authentication requirements
• Secure cloud infrastructure through trusted providers
• Secure payment processing through PCI-compliant providers
• Token-based access controls for premium AI features
• Secure API integrations with job search and AI service providers

AI and Third-Party Data Processing

Our AI-powered features involve processing your data through third-party services:

• Resume Analysis: Your resume content is processed by OpenAI's GPT models to generate improvement suggestions and job compatibility analysis
• Job Search: Your search queries and preferences are sent to Adzuna's job database to find relevant opportunities
• Job Description Enhancement: We fetch publicly available job postings from employer websites to provide comprehensive job analysis
• AI Matching: Your resume and job descriptions are analyzed together to generate compatibility scores and recommendations

We ensure that all third-party AI processing is conducted securely and in accordance with their respective privacy policies. Your data is only used for the specific AI features you request and is not stored permanently by these third-party services.

Token System and Payments

Our platform uses a token-based system for AI-powered features:

• Token Purchases: We process payments through Stripe to add tokens to your account
• Token Usage: We track how you use tokens for different AI features to manage your account balance
• Transaction History: We maintain records of token purchases and usage for account management and billing purposes
• Billing Information: Payment details are securely processed by Stripe; we only store transaction IDs and amounts

Token transaction data is retained for accounting and customer service purposes. You can view your token usage history in your account dashboard.

Job Search and Matching

Our job search and matching features involve:

• Job Database Access: We search external job databases (Adzuna) using your search criteria
• Enhanced Job Details: We may fetch additional information from publicly available job posting websites
• AI-Powered Ranking: Your resume is analyzed against job descriptions to provide compatibility scores
• Search History: We temporarily store your search queries and results to improve user experience

Job search data is used solely to provide relevant job matching services and is not shared with employers unless you explicitly apply to their positions through external links.

Data Retention

We retain your personal information for as long as necessary to provide our services and fulfill the purposes outlined in this policy. You can delete your account and associated data at any time through your account settings. Upon deletion, we will remove your personal information within 30 days, except where we are required to retain it for legal compliance.

Your Rights

You have the right to:

• Access and review your personal information
• Update or correct your information
• Delete your account and associated data
• Export your resume data
• View your token transaction history
• Download your resume in PDF or Word format
• Opt out of non-essential communications
• Request information about how your data is processed
• Request deletion of AI analysis and job search history

Cookies and Tracking

We use essential cookies and local storage to maintain your session, remember your preferences (like dark mode), and ensure the security of our service. We also use local storage to temporarily cache job search results for improved performance. We do not use third-party tracking cookies or advertising networks.

Children's Privacy

Our service is not intended for children under 13 years of age. We do not knowingly collect personal information from children under 13. If you become aware that a child has provided us with personal information, please contact us so we can take appropriate action.

International Data Transfers

Your information may be transferred to and processed in countries other than your own. We ensure that such transfers are conducted in accordance with applicable data protection laws and with appropriate safeguards in place.

Changes to This Privacy Policy

We may update this Privacy Policy from time to time. When we do, we will post the updated policy on this page and update the "Last updated" date. We encourage you to review this Privacy Policy periodically for any changes.

Contact Us

If you have any questions about this Privacy Policy or our privacy practices, please contact us: